Thankyou Payroll help Employee SettingsLeave: Setting for a Permanent employee

Leave: Setting for a Permanent employee

Permanent Employee (full time or part time)

These are the most common type of employee. Permanent employees have the full set of employment rights and responsibilities.

Employees  have to meet certain criteria to qualify for some employment  entitlements, such as parental leave, parental leave payments, annual  holidays, sick leave and bereavement leave. There may be small differences between full-time or part-time employees because of their  work patterns.

For further details on entitlements for a permanent employee please see Employment NZ https://www.employment.govt.nz/leave-and-holidays/annual-holidays

1. Select the Method

Select method "Rate set as per the `holiday act"

2. Days in a Typical Week

Number of days an employee would work in a typical week.  This will determine how many days are allocated each year on their anniversary ie 5 days = 20 days allocated each year. Make sure to change this field if the employee's typical week changes

3. Hours in a Typical Week

Number of hours an employee works in a typical week.  If the hours are varied enter the most they would work commonly each week.

Length of a Standard Week

The default "set custom rate" will  use  hours in a typical week  divided by days in a typical week to determine typical hours in a day ie 40 divided by 5 = 8 hours.  Whenever 8 hours is recorded in a timesheet for annual/sick leave 1 day will be deducted from the employee's leave balance.

If the employee works set varied hours on different days choose "same as default standard week" this will then determine what the typical hours are for a particular day ie when leave is recorded as 4 hours in a timesheet for Wednesday 1 day will be deducted from the leave balance as this is the typical day.

5. Leave Anniversary

Typically your employees start date. Do not enter a date in the future.

6. Set an Annual Leave Balance in Days

Any allocated leave the employee has not taken as at now. Becareful not to include any accrued leave see Entering history to calculate accrued leave

7. Date of the most recent addition of Leave

This is the last anniversary the employee was allocated leave before starting with Thankyou Payroll.  If they are  new employee just enter their start date.

8. Alternative Leave (lieu days)

Any Lieu days the employee has been allocated but not yet taken.