Thankyou Payroll help Processing PaysHow to enter public holidays

How to enter public holidays

You are required to record any public holidays that your employees take off and any that they work. How you treat each employee will depend on their employment contract. A permanent employee will be treated differently to a casual employee, for example.

Paying an employee for a public holiday taken off

Most permanent employees will be entitled to be paid for public holidays that fall on a day that would normally be a working day for them.

To add a public holiday off that an employee is paid for, you need to add it to an active timesheet. Add a new row and select "Public hol off" as the pay type.

In this example, the Monday is the public holiday that the employee would have worked normally, but took off because it was a public holiday.

Add the hours that would have been worked if this was a normal day to the "Public Hol off" row.

IF there are default hours entered in the 'Standard pay' row, remove these so the employee is not paid twice. Update and save the timesheet.

Check the holiday is paying out at the expected rate.

  1. Click into this box here after you have saved the timesheet.
  2. Typical hours are shown here. Depending upon your settings the hours shown will be the week total hours divided by the days worked, OR it will show the days actual typical hours.
  3. When your employee has variable hours you can choose to pay them at the average daily rate, rather than the ordinary. But assuming your employee profile data is complete and correct, the system will default to the ordinary rate that they would usually be paid on a normal day.
Paying an employee for a public holiday worked

Most permanent employees, and some casual employees, should be paid time and a half for working on public holidays that they would otherwise have been paid to take off.

To pay an employee for a public holiday that they worked, add them to a timesheet for that week and add a new row.

Use the paytype"Public hol wrkd"

Add the hours that the employee worked to the "Public hol wrkd" row.

IF there are default hours entered in the 'Standard pay' row, remove these so the employee is not paid twice. Update and save the timesheet.

By default the "Public hol wrkd" pay type pays any time entered at 1.5 times the Standard pay rate.

In some cases your employee will be eligable for a special penalty rate. If they are eligible for special rates you should see if paying at these other rates will result in a greater value of pay for the day  than paying at 1.5 times the actual time worked. If they would earn more being paid at the special rate do not use this pay type. Pay them using the special penalty rate pay types.

Depending on your contract, the employee will often also be entitled to an alternative holiday if they work a public holiday.

Add another line to the timesheet, and use the pay type "Alt Hol [+](days)" to add the number of days that they get for working the public holiday. Usually 1.