Thankyou Payroll help Processing PaysChanging the pay rate during a pay period

Changing the pay rate during a pay period

 Sometimes, your rates will change in the middle of a pay period, for example from the first of a month, or on week 2 of a 2 week pay cycle. In this case you need to do things differently to ensure that the first part of the pay is paid at the old rate and the next part is paid at the new rate.

The system supports this, but you must follow the correct order.

Create a pay for the period

In the example below, the employee gets paid weekly but has a pay rate changed for the 3 days out of the 4 days worked.

  1. Switch on the employee(s) that you wish to pay.
  2. Click on their name to go to their timesheet.
Enter time worked on the days using the previous rate
  1. Enter the times for the days which will be paid at the original rate.
  2. Update and save.
Update the rate in your employee's profile

Go to the employee's profile. On the 'standard pay' tab, you will see the existing rate. Highlight it and make the change to the new rate. Click the Save button at the bottom of the page.

Complete the timesheet

Go back to their timesheet. You will notice the Standard pay (-1) pay type appear on the timesheet . The (-1) indicates that there has been a change made in the profile for that employee and that this line is using the previous setting. In this case the previous setting was the wage of $20 per hour. Except for Monday the 30th of April, all the other days will be paid at the new pay rate.

Now you need to complete the week's entries using the new rate.

  1. Click the green circle with a white '+' to add a row.
  2. Select the pay type Standard pay (this will use the new settings with the new rate).
  3. Enter the rest of the week's hours.
  4. Update and save the timesheet.

Nice work, you're all done here! Now you can finish the pay as normal.

Rate changes (e.g. a raise) often fall between pay runs, which is easy to manage. Before turning on their timesheet, just change the rate in the employee's profile (under standard pay), save and you're done! All new pays will use the new rate.

If you are unsure of the process involved for the change to be made, or are paying out leave in the same week as the rate change, please do not hesitate to contact our helpteam on 0800 895 146 for assistance.